About us
ARC Consulting is a consulting company which specialises in services from the field of business and IT consultancy, offering also advanced IT solutions. We connect two worlds – the world of business and modern technologies, supporting organisations in their development and achieving ultimate success. We are our Clients' partner, creating optimal solutions. We help to determine the best future orientations, define business and IT strategies, as well as to select and implement ERP and HCM applications.
Challenge
Implementation of an application which optimises the circulation of cost invoices.
Dynamic development of a company resulted in much higher volume of cost invoices and it was followed by problems with document handling. The process was slow and ineffective – it was consuming too much resources and generating a lot of errors.
Solution
AP Platform is an application which is already used by some of our clients, so adjusting it to our internal needs was not a problem.
“Implementation of the application resulted in shorter handling time in case of every invoice - from several minutes to several dozen seconds. We can generate the reports much faster and more efficiently – we do not need to look for documents in the archive and rewrite them to spreadsheets”, says Beata Czerwonka from ARC Consulting administration.
Thanks to an automated circulation of invoices, the number of errors is definitely lower. In practice, the autofill functionality eliminates all the errors made while entering the data, and automatic removal of any characters which are not allowed is valuable for preparation of transfer files to be imported to bank systems.
The application also facilities automatic sending of notifications. A person responsible for payments receives an email with information about entering a new cost document into the system and about the necessity of payment. An administrator can also configure additional reminders (e.g. two days before a due date) and a function of sending an email to a customer at the moment when the document is marked as paid.
“As a consulting company, we are well aware of the great value of information. Expertise in the field of financial flows is crucial when it comes to making the right business decisions. Therefore, a possibility to have detailed reports is very important from a strategic point of view. Thanks to AP Platform, I can generate any report I need with just a few clicks and I can get precise information about the costs of an individual department, a project or even an employee.”, says Marcin Pomarański, ARC Consulting managing partner.
AP Platform guarantees a high level of information safety:
- All the changes made by users are saved and version history allows to see the users' actions
- The application is in compliance with GIODO requirements related to personal data protection
- Appropriate system of role management in the application prevents unauthorised access to confidential data
Benefits
- Time saving and improved effectiveness of people engaged in the process
- Elimination of possible errors
- Improved data safety
- Comprehensive handling – in one place – of the circulation process of all accounts payable
- Online access to the application from any place and any device